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Being Above Reproach

August 13th, 2010 by Dr. Dean Severidt

Formation of Leadership XXXIV

We are talking about being untouchable as a leader.  Being above reproach is so important for leaders to maintain a leadership role.  Being untouchable means having self-control.  Self-control is essential for discipline, both for yourself and also for others, and it is also essential when it comes to controlling your emotions. Do not allow yourself to become emotional and then make decisions based on your emotions.  If you allow people to get you up and make you feel great, then unfortunately, you will also allow people to get you down.  Be the same with your emotions at all times; this takes extreme self-control.  John Wooden, the great basketball coach at UCLA, never gave a pep talk before a game.  He always said that he built everything up to game time and that no pep talk was needed.  Disciplining an employee is not punishment. It is a correction for something that can be done a better way.  You discipline to help, to improve, and to correct; not to punish, humiliate, or retaliate. Self-control keeps you in the present; anytime that you are whining or complaining, you are living in the past.  You cannot change the past so instead, stay in the present with self-control.

Intentness is another characteristic that is necessary to being untouchable.  Intentness doesn’t involve wanting something, but instead, it involves doing something.  Intentness is the ability to avoid temptation.   This involves personal temptation as well as the ability to stay the course and not be tempted to change things.  As I said last time, do not let yourself be tempted to actions with your employees that can be misconstrued as something inappropriate.  Do not party and hang out with employees or drink in front of them.  Be above reproach when around employees in a social setting.  Always stay the course and do not change because someone tells you something.  Stay the course and wait and be patient for your outcome.  Rome wasn’t built in a day and in the same sense, your success in your practice will not be built in a day either.

Always keep yourself untouchable as a leader.  As a leader you are different, whether you want to be or not.  That doesn’t make you better, just different.  If you stay untouchable and have self-control and intentness, you will always have the respect of your employees.  No employee has ever disrespected a leader for being above reproach.  They may make comments to cover up their inadequacies, but they will always deep down respect you.

Veterinary Veterinary Practice Inventory Control – The Importance of Effective Inventory Management

July 4th, 2010 by Dr. Dean Severidt

veterinary-practice-inventory-controlOne of the most expensive aspects of running a veterinary practice is inventory. It is also one of its greatest assets. Veterinary inventory control and management is often overlooked, with focus instead on billing and marketing. Managers must be able understand the owners vision and take the steps to ensure it becomes reality. This includes being able implement new processes and procedures. An effective veterinary manager is able to juggle the everyday needs of the practice as well as oversee inventory control. An ideal candidate will have knowledge of and experience working with drugs, vaccines, regulations and usage.

The manager must be able to understand the importance of inventory as an asset. Mishandled assets result in the loss of profits. Losses may come from incorrect mark ups on the drugs or extended shelf life, which will mean they will be disposed of rather than used. Procedures proven to be effective in managing veterinary inventory control include monitoring the supplies and medications used and ordered on a consistent basis. Frequent communications with the distribution companies, meeting with the sales reps and customizing the order schedule help reduce excess overhead and may help in receiving better pricing.

Inventory control management is only part of the big picture. As the practice grows, the manager’s duties expand. Managing the inventory becomes a task for other staff members, taking time away from their other duties. For successful growth without losing control of expenses, it is crucial to have a veterinary inventory control system that will track and manage this asset. Systems that are fully integrated into existing management software are instrumental in improving cash flow and profitability. Strong inventory and costing systems allow the veterinary manager to analyze the trends and manage the business more efficiently.

Protocols for ordering, receiving and stocking the inventory can be tailored to meet the needs of the practice. The results are reduced inventory costs. These systems are developed to encompass all areas of veterinary inventory control. Some have the ability to connect to the distributor for automated ordering. Others allow for bar code scanning of supplies to ensure loss is minimized. Reporting options allow the manager to analyze all aspects of inventory and its overall effect on the business. Efficient inventory control not only helps reduce costs for inventory, it streamlines and automates processes that would normally require dedicated personnel.

The Importance of a Positive Attitude

June 1st, 2010 by Dr. Dean Severidt

If asked, what would you say is the most important ingredient to a successful career as a veterinarian?  It could be your grade point average, years of experience, average transaction, or it could be how good of a surgeon you are.  All of these are true, but I believe the most important characteristic is one’s attitude.  A person’s attitude can determine everything from how well we perform duties to how we react and get along with people.

Many of us may think that we have a great attitude, but do we ever listen to what we are actually saying on a day-to-day level?  Listen to how you respond to problems and situations and see if you are truly positive or not.  Also listen to what you say to other employees and clients and see if you are positive.  Record yourself for one day and you would be shocked at all of the negative things that you actually say.  Unfortunately, we are all programmed to think negative and all of the subconscious stuff that has been buried over the years will naturally make us very negative.  We all have a lot of dark shadows in our past that are waiting to be released; however, until they actually are, they will manifest themselves by us projecting our anxieties and fears onto others, which we do by being negative or not having the best attitude.  Whenever I want an answer on how to act, I always try and look at Jesus.  Whether or not you are a Christian, we all know about Jesus.  His life here on earth was one of complete servant hood.  He had all of the power of God, but instead chose to be a servant for us.  He did not brag of whom He was or what He could do, he humbled himself even unto death on a cross.  How many of us truly are humble? Or do we let our ego run with us since we are educated and have DVM behind our name? Be positive and have a great attitude about everything and then see how your life unfolds.  Next time, we will talk about these dark shadows and what we can do in order to release them to improve our attitude.

Serving Your Veterinary Clients

May 15th, 2010 by Dr. Dean Severidt

 width=Why do some veterinary clinics run so smoothly and others seem to be so chaotic all of the time?  Some clinics can handle many people at once and others can only handle one or two at a time.  Space definitely has something to do with it, plus patient flow and flow of charts has a lot to do with the amount of congestion in a clinic, along with the attitude of the veterinarians.

I have been in many clinics where there are so many steps to simply get a patient checked in. Then once the patient finally goes into a room, it takes a lifetime for a simple step to happen.  They have to pull a record, have a doctor review the record, get the client to sign a release, print out a travel sheet, put the client in a room, find a technician to go in the room, and then reverse this entire process to leave. At the end, the only result is a frustrated and unhappy client.  Most people do not mind waiting; however, they do want to see progress. When there are this many steps, there does not seem to be much progress.

Going paperless, as I have talked about earlier, will solve most of these issues.  The person is checked in before arriving, then they sign a pad on entry, and then they are put into a room.  The technician then goes into the room, followed by the doctor, the procedure is performed, and then the client leaves.  All of the steps are shortened and the client is constantly being attended to.  A lot of clinics that I have seen have an attitude that the doctor is this “high and mighty” individual and that everyone should cater to them.  The doctor is an owner or employee and nothing else.  Being a good practitioner has nothing to do with a DVM degree; it is totally dependent on your ability to converse and relate to clients.  Do not make people wait longer then you would want to wait.

If clinics would understand that the client is the only reason that they are open and treat them as such, the flow of the clinic would take care of itself.  Every client that comes through the door should be treated as if they are the last one left and should be given all of our attention.  If clinics and veterinarians would focus on the client and not themselves, there would never be excess waiting time and there would never be unhappy clients.  I have just lately seen an attitude coming out of school that “I am the doctor, people can wait on me, and I will get to them as soon as I can”.  Instead, the attitude should be more like: “I am the doctor and the only reason that I have the privilege of being a doctor is because these people are coming into my clinic, and I will do everything possible to make them happy so that they do come back.”  My bet would be that all of the flow problems and bottlenecks would go away because everyone would be focused on clearing them out so as to make it easier on the clients.

Being A “People” Person

April 28th, 2010 by Dr. Dean Severidt

Have you ever wondered why some veterinarians are very successful as far as keeping clients happy and having profitable average transactions and others either make everyone mad or have horrible average transactions?  There could be many reasons for this, but over my thirty years of experience, I have seen a lot of young veterinarians come and go, some with a lot of success and some with very little.  Last week I talked about the different attitude of professionalism that we see from our veterinarians today and how it does not have the same meaning as it did years ago.

I believe from experience that the number one common denominator that most veterinarians lack is their people skills.  This is their ability to relate to and communicate with clients.  I have overheard veterinarians talking to clients in rooms and can pretty much guarantee that the client has no idea what they were just told. So why would they approve a procedure that they do not really understand? I have learned from firsthand experience as well as watching other veterinarians, that going into a room and talking on a level that the client understands will pretty much always result in the client opting to perform the procedure. Although the old school veterinarians may have not been the smartest people in the world, many of them are extremely down to earth people who are dedicated to their profession and do not feel superior to anyone; this allows them to relate to people at their level. Today I think that schools put so much emphasis on grade point averages that many of the young veterinarians that come out of school are very intelligent. However, although, they are way smarter than I ever dreamed of being, they cannot always relate to people. They can diagnose just about anything and everything, but they cannot explain it or simply will not explain it in simple terms to a client; therefore, leaving the client frustrated and unhappy with the services.  I believe that many do this because they feel so superior to their clients that they have to talk in this way in order to build themselves up.    I hear them complain about how dumb clients are, yet they can be so self absorbed that when it is 6:00 and time for them to go home, they will leave whether someone is standing in the waiting room or not.

I have never put any significance on grade point averages when hiring someone.  My philosophy is that anyone that can get into and get through veterinary school is given the opportunity to be a good veterinarian.  I look for people that can talk simply and do not present themselves as someone special, but just are who they are.  They should carry themselves with confidence but not be condescending.  They will stay for people that are late because they understand that they are doing this job for the client and the pet, and not just for themselves.  Do not get me wrong; there are a lot of good veterinarians coming out of school today, but some lack so much professionalism which carries over and they cannot do the job that someone else can.  Indeed, some knowledge is important to be a veterinarian; however, listening to people, understanding their needs, and truly caring for them and their pet will be much more successful than the smartest person in the world that cannot relate to clients.


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