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Posts Tagged ‘owning veterinary clinic’

The Untouchable Leader

Friday, October 29th, 2010 by Dr. Dean Severidt

We have been talking about how important communication is to having a successful veterinary practice.  People need to understand what we are offering and feel comfortable about what services we want to provide for their pet.  Unless we communicate this message in terms that they will understand and unless everyone communicates the same message, we will not perform as many services as we possibly could.  Now I want to talk about being untouchable as a leader.

Something that most of us do not think about is the question are you untouchable as a leader?  Are we consistent in our message and are we of the character that people respect and makes us above board with our employees?  All of us make mistakes; there isn’t anyone on this earth that hasn’t ever made a mistake. I believe there was only one perfect man, Jesus, and since Him, we have all had failures.  What we are talking about here is your message and your character.  Does your message change from one employee to another, do you have favorites that can get by with more than others, and does one employee always get their way and the others you never pay attention to their input?  Many of us have these tendencies but we all need to be consistent across the board.  If we aren’t then we become touchable because now employees can put each other against us as leaders and other staff.  Always treat everyone the same and certainly do not show favorites.  Many of us show favorites and don’t even know it. So ask your employees if you are fair to everyone; they will be honest.

How about your character? Is it above reproach? Do the things that you would want your leader or boss to do.  Maybe it isn’t the best thing to go out and party with employees.  It is hard to be “buddy-buddy” one minute and boss the next.  I have never socialized with my staff.  If we have a party or get together, I always go with my wife. We simply make an appearance and then leave.  I also do not drink with or in front of my staff.  Never meet with an employee, especially one of the opposite sex, without someone to witness the meeting. This way nothing can be interpreted wrong.  If you have done things you wish you hadn’t and lost some credibility, change what you are doing.  People are naturally very forgiving, but do not continue your behavior and expect things to change.  Just always do things that people can never come back at you with an action against you. Always do what cannot be misinterpreted. Thus, if you have the best intentions at heart, people won’t misinterpret you.

Being Above Reproach

Friday, August 13th, 2010 by Dr. Dean Severidt

Formation of Leadership XXXIV

We are talking about being untouchable as a leader.  Being above reproach is so important for leaders to maintain a leadership role.  Being untouchable means having self-control.  Self-control is essential for discipline, both for yourself and also for others, and it is also essential when it comes to controlling your emotions. Do not allow yourself to become emotional and then make decisions based on your emotions.  If you allow people to get you up and make you feel great, then unfortunately, you will also allow people to get you down.  Be the same with your emotions at all times; this takes extreme self-control.  John Wooden, the great basketball coach at UCLA, never gave a pep talk before a game.  He always said that he built everything up to game time and that no pep talk was needed.  Disciplining an employee is not punishment. It is a correction for something that can be done a better way.  You discipline to help, to improve, and to correct; not to punish, humiliate, or retaliate. Self-control keeps you in the present; anytime that you are whining or complaining, you are living in the past.  You cannot change the past so instead, stay in the present with self-control.

Intentness is another characteristic that is necessary to being untouchable.  Intentness doesn’t involve wanting something, but instead, it involves doing something.  Intentness is the ability to avoid temptation.   This involves personal temptation as well as the ability to stay the course and not be tempted to change things.  As I said last time, do not let yourself be tempted to actions with your employees that can be misconstrued as something inappropriate.  Do not party and hang out with employees or drink in front of them.  Be above reproach when around employees in a social setting.  Always stay the course and do not change because someone tells you something.  Stay the course and wait and be patient for your outcome.  Rome wasn’t built in a day and in the same sense, your success in your practice will not be built in a day either.

Always keep yourself untouchable as a leader.  As a leader you are different, whether you want to be or not.  That doesn’t make you better, just different.  If you stay untouchable and have self-control and intentness, you will always have the respect of your employees.  No employee has ever disrespected a leader for being above reproach.  They may make comments to cover up their inadequacies, but they will always deep down respect you.

Veterinary Veterinary Practice Inventory Control – The Importance of Effective Inventory Management

Sunday, July 4th, 2010 by Dr. Dean Severidt

veterinary-practice-inventory-controlOne of the most expensive aspects of running a veterinary practice is inventory. It is also one of its greatest assets. Veterinary inventory control and management is often overlooked, with focus instead on billing and marketing. Managers must be able understand the owners vision and take the steps to ensure it becomes reality. This includes being able implement new processes and procedures. An effective veterinary manager is able to juggle the everyday needs of the practice as well as oversee inventory control. An ideal candidate will have knowledge of and experience working with drugs, vaccines, regulations and usage.

The manager must be able to understand the importance of inventory as an asset. Mishandled assets result in the loss of profits. Losses may come from incorrect mark ups on the drugs or extended shelf life, which will mean they will be disposed of rather than used. Procedures proven to be effective in managing veterinary inventory control include monitoring the supplies and medications used and ordered on a consistent basis. Frequent communications with the distribution companies, meeting with the sales reps and customizing the order schedule help reduce excess overhead and may help in receiving better pricing.

Inventory control management is only part of the big picture. As the practice grows, the manager’s duties expand. Managing the inventory becomes a task for other staff members, taking time away from their other duties. For successful growth without losing control of expenses, it is crucial to have a veterinary inventory control system that will track and manage this asset. Systems that are fully integrated into existing management software are instrumental in improving cash flow and profitability. Strong inventory and costing systems allow the veterinary manager to analyze the trends and manage the business more efficiently.

Protocols for ordering, receiving and stocking the inventory can be tailored to meet the needs of the practice. The results are reduced inventory costs. These systems are developed to encompass all areas of veterinary inventory control. Some have the ability to connect to the distributor for automated ordering. Others allow for bar code scanning of supplies to ensure loss is minimized. Reporting options allow the manager to analyze all aspects of inventory and its overall effect on the business. Efficient inventory control not only helps reduce costs for inventory, it streamlines and automates processes that would normally require dedicated personnel.

Being A “People” Person

Wednesday, April 28th, 2010 by Dr. Dean Severidt

Have you ever wondered why some veterinarians are very successful as far as keeping clients happy and having profitable average transactions and others either make everyone mad or have horrible average transactions?  There could be many reasons for this, but over my thirty years of experience, I have seen a lot of young veterinarians come and go, some with a lot of success and some with very little.  Last week I talked about the different attitude of professionalism that we see from our veterinarians today and how it does not have the same meaning as it did years ago.

I believe from experience that the number one common denominator that most veterinarians lack is their people skills.  This is their ability to relate to and communicate with clients.  I have overheard veterinarians talking to clients in rooms and can pretty much guarantee that the client has no idea what they were just told. So why would they approve a procedure that they do not really understand? I have learned from firsthand experience as well as watching other veterinarians, that going into a room and talking on a level that the client understands will pretty much always result in the client opting to perform the procedure. Although the old school veterinarians may have not been the smartest people in the world, many of them are extremely down to earth people who are dedicated to their profession and do not feel superior to anyone; this allows them to relate to people at their level. Today I think that schools put so much emphasis on grade point averages that many of the young veterinarians that come out of school are very intelligent. However, although, they are way smarter than I ever dreamed of being, they cannot always relate to people. They can diagnose just about anything and everything, but they cannot explain it or simply will not explain it in simple terms to a client; therefore, leaving the client frustrated and unhappy with the services.  I believe that many do this because they feel so superior to their clients that they have to talk in this way in order to build themselves up.    I hear them complain about how dumb clients are, yet they can be so self absorbed that when it is 6:00 and time for them to go home, they will leave whether someone is standing in the waiting room or not.

I have never put any significance on grade point averages when hiring someone.  My philosophy is that anyone that can get into and get through veterinary school is given the opportunity to be a good veterinarian.  I look for people that can talk simply and do not present themselves as someone special, but just are who they are.  They should carry themselves with confidence but not be condescending.  They will stay for people that are late because they understand that they are doing this job for the client and the pet, and not just for themselves.  Do not get me wrong; there are a lot of good veterinarians coming out of school today, but some lack so much professionalism which carries over and they cannot do the job that someone else can.  Indeed, some knowledge is important to be a veterinarian; however, listening to people, understanding their needs, and truly caring for them and their pet will be much more successful than the smartest person in the world that cannot relate to clients.

What Seperates Veterinary Clinics

Friday, December 4th, 2009 by Dr. Dean Severidt

I have walked into veterinary practices that have spent tens of thousands of dollars on the reception area, only to have a person behind a desk that seems to be driving away business. A receptionist that does not readily welcome clients as they walk in the door, staying seated behind a messy desk could leave a lasting negative impression of the clinic. These practices focus so much on the aesthetics that they forget that the person behind the desk is truly what makes the first impression. I have never understood why veterinarians do not put more focus on those responsible for delivering customer service to their clients. I guarantee you if a client is impressed by a receptionist, they are going to leave remembering the excellent customer service they received rather than if the reception area was “shiny” and “new”.

At our clinic we focus a lot of our hiring process on finding someone that fits our “brand”. As a business it’s important to know what your brand is and what you’re trying to deliver to your clients. Sometimes the person with the most experience is not necessarily the best fit. It’s important to find someone that’s willing to adapt to the culture you’ve created. At our clinic, we have created a positive culture where our employees actually care about the well being of our clients as well as their fellow co-workers. If you develop this type of culture, you would truly be amazed at what it can do for your business. Investing your efforts in developing an interview process that is not only geared towards experience, but more importantly towards how adaptable the employee is culture will make you less likely to hire what I call “Siamese Weasels”. “Siamese Weasels” run around looking for other negative people to latch onto. In most cases, if there aren’t other negative people to latch onto, these people end up leaving on their own.

Many companies make the mistake of holding onto these people under the impression that they will eventually change. If they don’t fit your culture, let them go. Keeping this culture consistent throughout every member of your staff is vital. I constantly receive the compliment that we have the friendliest staff of any clinic a client has ever visited. I believe this is the greatest compliment I could receive even more than a compliment about one of my veterinarians. I want veterinarians to do a great job. I certainly understand that it’s a lot more difficult to expect good performance form an employee who makes far less than a veterinarian with a large salary. Regardless of salary, all employees should be a positive force in your business that you want and should demand.


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